How do I set up batch authorization?

You can require another user, or up to three users, to authorize a batch file before it begins to process. These authorizers can review the file and complete the final sign-off to allow the batch to process. This allows for greater security around who can approve the processing of funds within your account.

Must know:

  • You need to be an Administrator to set up batch authorization. 
  • Batch authorization only works for EFT and ACH, and is not applicable to credit card batch files.
  • When batch authorization is set up, a batch file won’t process until one or more authorizers approve it. How many authorizers are required depends on your batch authorization settings.

How do I set up batch authorization?

  1. Within the Portal go to Administration > User Manager.
  2. Under ‘EBP Authorization’, select ‘Require authorization on all EBP batch files before processing’.
  3. From the drop-down options, select the number of separate user authorizations required per batch file. This is the number of individual users that must sign off on a file before it can process. 
  4. To set up one or more users as a file authorizer, select the name from the user list and change the EBP Authorizer setting to ‘Yes’. Click ‘Update’ to save the changes.

Good to know:

  • You can require up to three different user authorizations per file. If it’s your first time logging in to the Portal, you’ll likely only see a single admin user. To add more users on the account, see How do I add users?.
  • Any user with authorizer permissions can authorize a file which will count toward the number of required authorizations. If you have more authorizers than the amount required in your settings, only the first to authorize are counted.
  • To see the status of a batch, you can check the icon under the EFT/ACH column in your list of batches within the Portal: 
    • Hourglass with eye in front= Pending Review - the batch authorization hasn’t been requested yet.
    • Hourglass with green checkmark= Pending Authorization - the batch authorization has been requested but hasn’t been completed.
    • Date book with red clock= Scheduled - the batch has been authorized and is scheduled to process.
    • Green checkmark= Completed - the batch has processed successfully.
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